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Media Buying Assistant

Summary: 

Supports all aspects of the management and development of advertising time purchased by the Media Buying team for all media types; providing assistance as instructed, adding to the profitability of the media buy and to the Media Services Department, and maintaining a positive, results-oriented relationship with all Hawthorne personnel, clients, stations and vendors.  

Qualifications / Requirements:

  • Education/work experience:  Two years of post high school education or minimum of two years related office experience.
  • Working knowledge of Microsoft Word, Excel and Outlook.
  • Ability to work overtime occasional.

Job Competencies:

  • Communication - Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.  Strong keyboarding and telephone skills.  Strong documentation skills.
  • Initiative - Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development.  Strong problem solving and research skills.

Responsibilities:

  • Communicate with station contacts as needed on a regular and coordinated basis.  Communication with all station contacts should be primarily by phone and email (for creating paper trails), with faxes used as a secondary communication.
  • Assist with all buying functions, this includes prelogs, postlogs, clearance reports and purchased schedules.
  • Responsible for obtaining all confirmations back including buys, revisions, cancels, and traffic in accordance to the procedures.
  • Responsible for calling stations with all late title revisions.
  • Process and follow-up on dub requests/traffic changes, as needed.
  • Research and follow up on all telecast discrepancies weekly.
  • Answer and respond with the appropriate action to incoming calls.
  • Research and resolve all invoice discrepancies.
  • Organize and maintain all paper filing as necessary.
  • Proficient at utilizing in house proprietary systems.
  • Cross training in other areas.
  • Update system station files and enter system revisions as needed.
  • Implement new station set ups / traffic requirement information.
  • Actively participate in department meetings with a commitment to expressing new ideas and solutions.
  • Secure and process all commercials with exact time confirmations.
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